Room Management

Rooms are the core unit of a Basefloor property. This guide covers how to add rooms, define types, set pricing, and manage their availability.

Room Types

Before adding individual rooms, it helps to define Room Types — categories that group rooms with similar characteristics.

Common room types:

• Standard Room
• Deluxe Room
• Junior Suite
• Executive Suite
• Family Room
• Penthouse

Room types let you apply consistent pricing and amenity sets across all rooms of that type.

Adding a Room

1. Select your property from the Properties list
2. Go to the Rooms tab
3. Click Add Room
4. Fill in the details:
   • Room Number / Name — e.g., 101, Garden View A
   • Room Type — select from your defined types
   • Floor — useful for organizing multi-storey properties
   • Capacity — maximum number of guests
   • Base Rate (per night) — the default nightly rate
5. Toggle any applicable Per-Room Amenities (see below)
6. Click Save

Room Amenities

Amenities are features available in or for a specific room. Basefloor comes with a standard list of amenities you can enable per room:

Room Status

Every room has a real-time status that your staff can update:

Housekeeping staff can update room status directly from the Basefloor mobile interface.

Editing and Deactivating Rooms

To edit a room, click on it from the Rooms list and update any field. Changes to the base rate only affect future bookings, not confirmed ones.

To temporarily take a room offline (e.g., for renovations), set its status to Maintenance. This removes it from the availability calendar and prevents new bookings.

Bulk Room Import

If you are setting up a large property, you can import rooms in bulk using a CSV file. The required columns are:

room_number, room_type, floor, capacity, base_rate

Go to Rooms → Import Rooms and upload your file. Review the preview before confirming.